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Privacy & Cookies Policy

OVERVIEW:

3. Data Collected and Held

Dance For All is committed to ensuring that the collection and processing of personal data is only undertaken in the legitimate operation of Our business. We collect and use the following Data for legitimate purposes only and Data is not disclosed to any third party unlawfully.

We and our Website does NOT collect or store financial information such as credit/debit card numbers.

Without limitation, any of the following Data may be collected:

3.1 PERSONAL DATA:
3.1.1 name and child/ren’s name (if provided by you);
3.1.2 your &/or your and child/ren’s date of birth &/or age (if provided by you);
3.1.3 contact information such as email addresses, postal addresses and telephone numbers (if provided by you);
3.1.4 demographic information such as profession, preferences and interests (if provided by you);
3.1.5 your messages (if provided by you);
3.1.6 your feedback and reviews (if provided by you);
3.1.7 photos and videos (if permission is given by you);
3.1.8 gender identity;
3.1.9 invoice payments;

3.2 Non-personally-identifiable data collected via Our Website:
3.2.1 IP address (automatically collected);
3.2.2 web browser type and version (automatically collected);
3.2.3 operating system (automatically collected);
3.2.4 a list of URLs starting with a referring site, and the site you exit to (automatically collected); and
3.2.5 your activity on this Website (automatically collected);

3.3 SENSITIVE DATA:

3.3.1 health, medical (such as allergies) or learning support requirements, if provided by you – please note this is only collected online via our secure email service provider, not via this website, and you may use alternative means to submit such data.

• No personally-identifiable information is used when:
  • ordering uniform, dancewear, costume and dance shoes;
  • or when sharing photos on our website or on social media, with the exclusion of our college course graduates, whose names and graduating year may be used.

3.4 In addition to choosing what Data you share, you may choose the way in which you share Data with us. Data is collected via:

• Post
• Paper forms
• Digital forms
• Email
• Secure online forms

4. Our Use of Data

4.1 DANCE FOR ALL Data users must comply with the eight Data Protection Principles:

• Personal data shall be processed fairly and lawfully.
• Personal data shall be held only for one or more specified and lawful purposes and shall not be further processed in any manner incompatible with that purpose or purposes.
• Personal data shall be adequate, relevant and not excessive in relation to the purpose for which it is processed.
• Personal data shall be accurate and where necessary kept up to date.
• Personal data processed for any purpose shall not be kept for longer than is necessary for that purpose.
• Personal data shall be processed in accordance with the rights of data subject under the DPA.
• Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of the data.
• Personal data shall not be transferred to a country or a territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

4.1.1 Any personal Data you submit will be retained by DANCE FOR ALL.
4.1.2 Data provided by Users will NOT be sold to third parties.

4.2 Unless we are obliged or permitted by law to do so, and subject to Clause 5, your personal Data will NOT be disclosed to third parties.

4.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see Clause 11 below.

4.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Services. Specifically, Data may be used by us for the following reasons:
4.4.1 internal record keeping;
4.4.2 improvement of our products/services;
4.4.3 transmission by email or post of information regarding your use of Our Services;
4.4.4 transmission by email or post of promotional materials that may be of interest to you;
4.4.5 contact for market research purposes which may be done using email, telephone, or post;
4.4.6 illustrate, customise or update Our Services.

4.5 With your permission, photographs and videos of our Pupils, Students and Service Users are used for illustrative purposes on our website and may be used on our social media channels and marketing materials.

4.5.1 Photographs and videos of Pupils and Service Users under 18 years old will NOT have their names or other personally-identifiable data attached;

4.5.2 Photographs and videos of College Students and Service Users over 18 years old MAY have their names attached.

5. Sharing Your Data: Third Party Websites and Services

5.1 DANCE FOR ALL may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to:
5.1.1 Website use;
5.1.2 search engine facilities;
5.1.3 communications and newsletter transmission;
5.1.4 advertising and marketing;
5.1.5 feedback and reviews;
5.1.6 Service use.

Excluding our secure email service provider (if health/medical data is provided by you via email), the providers of such services do NOT have access to sensitive Data provided by Users of this Website.

Third-party providers MAY have access to some personal Data provided by Users of this Website.

5.2 Third-Party providers for in-person Service use include:

5.2.1 Examination Boards:

• ROYAL ACADEMY OF DANCE (RAD) Privacy Policy
• INSTITUTE OF TEACHERS OF DANCE (ISTD) Privacy Policy
• SPANISH DANCE SOCIETY Website

5.2.2 College course-related third parties:

• Edinburgh College: Policies Privacy Policy
• SQA

5.2.3 service providers:

• Google (email messages; storage of photos, videos, blank forms and marketing files): Policies;
• Jeda Pearl Creative (communications, marketing, photography and website management): Privacy Policy and Terms & Conditions including Client Confidentiality;
• Backblaze (PC drive and file backup) Security, Privacy Policy, EU Privacy Shield framework & GDPR compliance: GDPR Info;
• MailChimp (email newsletters, digital registration forms) Privacy, Terms of Use;
• WordKeeper by Vrazer (website security) Privacy Policy

5.3 We may share personal and sensitive Data with Dance For All employees and teachers.

A non-exhaustive list of further Third-Party providers, including digital Service use, and first-party Cookies use is within Clause 12.

5.4 Any Data used by such parties is used only to the extent required by them to perform the services that DANCE FOR ALL requests. Any use for other purposes is strictly prohibited.  Furthermore, any Data that is processed by third parties shall be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.

5.5 Our online presence is managed by our freelance consultant, Jeda Pearl Creative, including website, newsletter and social media management and some promotional activities. Read Jeda Pearl Creative’s Privacy Policy.

6. Confidentiality and Data Protection

Use of Our in-person Services is also governed by Our Confidentiality and Data Protection Policy which is incorporated into this policy by this reference. To view Our Data Protection Policy, which incorporates Our use of Your Data We collect, please click on the link above.

7. Links to Other Websites

This Website may, from time to time, provide links to other websites. DANCE FOR ALL has no control over such websites and is in no way responsible for the content thereof. This Policy does not extend to your use of such websites.  Users are advised to read the privacy policy or statement of other websites prior to using them.

8. Controlling Use of Your Data

8.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
8.1.1 use of Data for direct marketing purposes;
8.1.2 sharing Data with third parties; and
8.1.3 taking photographs and video footage (see Clause 4).

9. Your Right to Withhold Information

9.1 You may access certain areas of Our Website and some of Our Services (such as our “Drop In” classes) without providing any Data at all. However, to use all features and functions available on the Website and fully use Our services, you may be required to submit certain Data.

9.2 You may restrict your internet browser’s use of Cookies. For more information see Clause 12 of our Website Privacy and Cookie Policy.

9.3 Your explicit permission is required.

9.3.1 You can opt-in or opt-out via our Registration and Mailing List form, via your paper or email registration form, or invoice.

9.3.2 You may “opt-out” of providing certain Data. If you opt-out, regrettably, you may be unable to access some or all of Our Services. 

9.4 You may unsubscribe from Our mailing list at any time.

9.5 You may request your Data is rectified, restricted, blocked, erased or destroyed.

9.6 You may notify us of any change in Data permissions, for example, you may request photographs and videos to be removed from this Website by contacting our Website Manager: jeda.dfa@jedapearl.com

10. Your Rights and Accessing Your Own Data

You have the right to ask for a copy of any of your personal Data held by DANCE FOR ALL (where such data is held) on payment of a small fee which will not exceed £10 (the statutory maximum).

11. Security

11.1 Data security is of great importance to DANCE FOR ALL and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.

11.2 You acknowledge it is impossible to construct “perfect internet security”. This Website does not use encryption (such as SSL), however, we have other security measures in place and many of our third-party providers, such as our email service providers, use encryption.

12. Cookies

12.1 All Cookies used by this Website are used in accordance with current UK and EU Cookie Law. Cookies are small, non-personally identifiable text files placed on your computer or mobile device which enable us to provide the best experience for you and continually improve our business. They perform tasks, such as loading a video, clicking a link to a new page, adding an item to your shopping cart, collecting and analysing anonymous usage statistics or logging in to your account.

12.2 As some Cookies are used in order for most modern websites to function, it can be difficult to obtain prior consent before any Cookies are placed on your computer. Therefore, subject to sub-Clause 12.5, you will be presented with a pop-up prompt requesting your consent to set our Cookies. By giving your consent to the placing of Cookies you are enabling DANCE FOR ALL to provide the best possible experience and service to you.  You may, if you wish, deny consent to the placing of Cookies; however, certain features of the Website may not function fully or as intended.

12.3 This Website may place and access certain First-party Cookies on your computer. First party cookies are those placed directly by DANCE FOR ALL via this Website and are used only by DANCE FOR ALL. DANCE FOR ALL uses Cookies to improve your experience of using the Website and to improve our range of products services.

12.4 By using this Website you may receive certain third-party Cookies on your computer. Third party cookies are those placed by websites and/or parties other than DANCE FOR ALL.  Third party cookies are used on this Website for website security, collecting statistical data (such as Google Analytics), marketing, embedding content and social media. The third-party providers are detailed below.

12.5 Certain features of the Website depend upon Cookies to function. UK and EU Cookie Law deems these Cookies to be “strictly necessary”, therefore consent is not required for the particular Cookies which perform functions, such as: providing essential security measures and quick loading and distribution of content.  You may still block these cookies by changing your internet browser’s settings as detailed below.

12.6 This is a nonexhuastive list of what the first party Cookies are used for, which may be placed on your computer while using this website:
12.6.1 verify logged in administrators, staff, editors, clients, subscribers and users;
12.6.2 remember “names”, usernames and email addresses of those leaving comments;
12.6.3 remember registered email and newsletter subscribers and whether to display notifications valid to subscribed/unsubscribed users;
12.6.4 collect and remember user details or data submitted through forms (such as contact forms) for future correspondence.

12.7 This is a nonexhaustive list of Third-Party providers, what DANCE FOR ALL use them for and links to their privacy policies, if they have one (a full list of current plugins available on request). Some or all of them may place Cookies on your computer while using this website (please note all analytics are anonymous statistics):

Third-Party Providers

12.7.1 Core website software
WordPress Privacy Policy This open source content management system software, WordPress, is what we use to design, build and run our website.

WordKeeper VRazer Privacy Policy Providing WordKeeper security, including scanning for malicious files, suspicious code, viruses, etc.
iThemes Security  Privacy Policy Part of our website security.

Acutetech Hosting Acutetech are our web hosts, they provide our web space.
GDPR Cookie Law Privacy Policy Provides the Cookie Acceptance pop-up and bar software which links to this Policy and remembers if a visitor has accepted our Privacy & Cookie Policy.
Automattic Privacy Policy Provides Akismet which protects the blog from spam.

12.7.2 Analytics
Google Analytics Google Privacy Policy Provides tools to collect and analyse anonymous statistics for DANCE FOR ALL, such as: quantities of visitors, what country they are from, how many pages per visit, popular pages, which browsers are used. These tools enable us to understand how Users use the Website and improve the Website and the products and services.

12.7.3 Crossover tools – multiple uses
Google Webmaster Tools Privacy Policy Provides tools, such as: website sitemap submission; resolving malware or spam issues; and search engine optimisation (SEO).
MailChimp Privacy Policy EU/Swiss Privacy Shield & GDPR Compliant. Provides email marketing tools, such as: email marketing, newsletters, sign-up forms, analytics, website plugins and embeddable content.
Sumo (AppSumo) Privacy Policy Provides tools to collect and analyse anonymous statistics for DANCE FOR ALL, such as page usage analytics; and tools, such as subscriber sign-up prompts, sharing tools and contact forms.
Yoast Privacy Policy Provides tools, such as: SEO, analytics and website plugins.

12.7.4 Social Media & Visitor Sharing Tools
Twitter Privacy Policy Provides a plugin for visitors to view our “tweets” (posts); link to and “follow” our Twitter account; and enables you to tweet a message to us if you have a Twitter account. Twitter Cookie article
Facebook Privacy Policy Provides a plugin for visitors to view our posts; link to and “like” our Facebook page; shows profile pictures of people who “like” DANCE FOR ALL on Facebook; and enables advert targeting. Facebook’s Cookie Policy

Instagram Privacy Policy Owned by Facebook.
Pinterest Privacy Policy Provides a plugin for visitors to view our “pins” (posts) and links to our account on Pinterest
Shareaholic Privacy Policy Share buttons underneath posts and pages which allow visitors to share via multiple social media channels and email. Usage statistics are monitored via Google Analytics.
Click to Tweet Privacy Policy Provides social media sharing links and analytics

12.7.5 Embedded Content & Miscellaneous 
YouTube YouTube is part of Google Privacy Policy Provides the ability to embed videos for our visitors to watch.

12.8 You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party cookies.  By default, most internet browsers accept Cookies, but this can be changed.  For further details, please consult the help menu in your internet browser and refer to the reference guide below.

12.9 You can choose to delete Cookies at any time however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.

12.10 It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

13. Use of Communications Facilities and Posting Guidelines

13.1 When using the enquiry form, blog comments form or any other System on the Website You should do so in accordance with the following rules:
13.1.1 You must not use obscene or vulgar language;
13.1.2 You must not submit Content that is unlawful or otherwise objectionable. This includes, but is not limited to, Content that is abusive, threatening, harassing, defamatory, ageist, sexist or racist;
13.1.3 You must not submit Content that is intended to promote or incite violence;
13.1.4 You must not submit advertisements or promote Your business, products or services without the written permission of DANCE FOR ALL;
13.1.5 It is advised that submissions referring to or containing material, including but not limited to text, quotes, images, designs, which does not belong to You or is not Your intellectual property must be accompanied by a sufficient acknowledgement of the intellectual property owner;
13.1.6 It is advised that submissions are made using the English language as We may be unable to respond to enquiries submitted in any other languages;
13.1.7 The means by which You identify Yourself must not violate these Terms and Conditions or any applicable laws;
13.1.8 You must not impersonate other people, particularly employees and representatives of DANCE FOR ALL or Our affiliates; and
13.1.9 You must not use Our System for unauthorised mass-communication such as “spam”, “phishing” or “junk mail”.

13.2 You acknowledge that DANCE FOR ALL reserves the right to modify, monitor, moderate, unapprove, remove or delete any and all communications made to us or using Our System.

13.3 You acknowledge that DANCE FOR ALL may retain copies of any and all communications made to us or using Our System.

13.4 You acknowledge that any information post on the public blog and/or public forums will be viewable by the general public on the website.

13.5 Once posted, you cannot change or remove any comments you have submitted on our website pages and/or posts. However, if you would like to have this information removed, please contact our Website Manager: jeda.dfa@jedapearl.com and we will do this for you.

Anyone in breach of these rules will have access to comment denied and their posts removed.

14. Changes to this Policy

DANCE FOR ALL reserves the right to change this Policy as we may deem necessary from time to time or as may be required by law.  Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Policy on your first use of the Website following the alterations.

Updated June 2018

How to Contact Us

You can contact us via our contact form on our Contact page or you can call us on 0131 226 5533. You can also contact our freelance Web Manager Jeda Pearl Creative by email.